Once you've created an active academic year, you can go ahead with adding courses, batches and semesters (optional). This is the basic hierarchy of the academic structure. Courses act as the top level. Batches come under a course and students are added to these batches. You may also add semesters and classify the batches under it. This level is optional (mostly needed in college level institutions) and can be toggled for each course separately.
A single teacher can be assigned to a batch as a Class Teacher to manage all processes within it. Several other teachers can also be associated with a batch as subject teachers who teach specific subjects for the batch.
Courses can be created from the Courses Module > Create Courses
Creating a course is really simple. All you have to do is to enter a course name! You’ll be able to see an option to ‘Enable semester system’ for the course you create. Check this if necessary. You can create courses with and without semesters in the same academic year.
Creating a semester if optional. If you do not require a semester system skip to the next step of creating batches.
To add a semester click on ‘Manage Semesters’ in the left side menu under the Courses Module. This should take you to the list of semesters which ofcourse will be empty the first time you use the application.
Click on the ‘Add Semester’ button to start adding semesters to a course.
You should see a form with the following fields:
- Start date
- End date
- Select Courses
Enter the above details and choose the courses this semester can be applicable to. Then click ‘Create’ to generate the semester. Make sure the dates you enter are within the range of the selected Academic Year.
Once you have created a course you can go ahead with adding batches even if you haven’t added semesters. Students will be added to these batches. Attendance, examination scores etc can be entered for students on a batch level.
To start adding batches click on the ‘Add Batch’ link on a course.
This should bring a pop-up on screen with a form to enter your batch details.
- Start date
- End Date
- Class Teacher
The class teacher can be chosen later once you have added teachers. This is not a mandatory field. Class teachers have the ability to manage daily attendance and also enter examination scores for all subjects in the batch.
If you have enabled the semester system for the course, the semester needs to be selected too. This option will not be displayed if you haven’t enabled semesters for the course.
Make sure the dates you enter are within the range of the selected Academic Year and chosen semester.
On the Courses Module page click on a course to see the list of semesters, batches and common subjects you have added.